Free Excel Tool

Venue Capacity Planner

Find your booking sweet spot without burning out your floor staff

Enter your venue specs, staffing baseline, and revenue targets — the planner calculates your optimal event volume for peak and off-season without overextending your team.

2 analysis tabsPeak + off-season splitRevenue projections

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What's inside

  • Venue Profile tab: enter sqft, fire code capacity, staffing baseline, and revenue targets
  • Capacity Analysis: auto-calculates your physical limits, staffing ceilings, and revenue potential
  • Optimal event volume for peak and off-seasons — not just the maximum, but the right number
  • Identifies the point at which adding events stops being profitable per staff member
  • Built for multi-space venues with separate capacity calculations per area

Also free

Take our 3-minute quiz to find your venue's biggest operational blind spot — and get a personalized action plan.

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