Every tool your venue needs.
Nothing you don't.

7 feature categories. 50+ specialized tools. Built exclusively for wedding venues—not adapted from generic planner or event software.

50+Features
27Wedding Tabs
8Public Portals
Weddings & Users

Sales & Leads

Stop chasing leads, start booking them.

Leads from your website flow directly into a visual pipeline — and leads from The Knot, WeddingWire, or anywhere else are easy to add manually or import. Build and send proposals in minutes, send contracts for e-signature, and track every conversation from first inquiry to signed deal — without leaving the platform.

Check Your Date
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Couple Names
e.g. Emma & Liam
Estimated Guests
e.g. 150
Select a SaturdayJune · July 2025
Jun 7
Available
Jun 14
Booked
Jun 21
Available
Jun 28
Available
Jul 5
Available
Jul 12
Booked
June 21st is available!
We'll reach out within 24 hours.
Check Availability →
Powered by CeremonySync
Instant lead capture from all sourcesVisual sales pipeline with drag-and-drop stagesProposal generation with packages & add-onsDigital contracts with built-in e-signatureLead source tracking & attributionEmail communications directly from lead recordsLead-to-wedding one-click conversionInstant lead capture from all sourcesVisual sales pipeline with drag-and-drop stagesProposal generation with packages & add-onsDigital contracts with built-in e-signatureLead source tracking & attributionEmail communications directly from lead recordsLead-to-wedding one-click conversion

Wedding Planning

Spreadsheets are where details go to die.

The proprietary Wedding Readiness Score gives every event a live health check—0 to 100—based on contracts, payments, guests, and timeline completion. The Event Flow Simulator detects timing conflicts, transition gaps, and capacity issues before event day.

Readiness
0%
Not started
Olivia & James
Oct 4, 2025 · Riverside Estate
Contract Signed
Payments Complete
Guest Count Finalized
Timeline Finalized
Seating Chart Complete
All Tasks Done
Wedding Readiness Score (0–100 automated)Event Flow Simulator with conflict detection27-tab comprehensive wedding detail viewVendor management & coordinationTask management with date-based triggersProcessional sequencing & ceremony layoutBackup plan management & weather contingenciesTimeline PDF export for staff and vendorsWedding Readiness Score (0–100 automated)Event Flow Simulator with conflict detection27-tab comprehensive wedding detail viewVendor management & coordinationTask management with date-based triggersProcessional sequencing & ceremony layoutBackup plan management & weather contingenciesTimeline PDF export for staff and vendors

Guest Experience

Stop being their wedding concierge. Give them a portal.

Couples get a Planning Hub to manage invoices, contracts, guest lists, mood boards, and tasks. Guests get a Venue Portal with maps, directions, and FAQs. Toss in Moments for live photo sharing and online RSVP for attendance and meal choices, and your team can finally focus on the event, not the admin.

1
Upload List
2
Map Fields
3
Send Invites
guest_list.csv·47 rows
NameEmailMeal
Emma Johnsonemma@gmail.comChicken
Michael Chenm.chen@mail.comVegan
Sarah Williamssarah@yahoo.comFish
James Thompsonjthom@gmail.comChicken
+ 43 more
47 guests imported
Map your columns
first_name
First Name
last_name
Last Name
email
Email
plus_one
Plus One
meal_pref
Meal Choice
47 guests ready
47 email addresses · RSVP link included
Send RSVP Invitations →
Planning Hub: Private portal for couplesVenue Portal: Mobile info directory for guestsOnline RSVP: Seamless attendance & meal choice collectionMoments: Live photo feed & guestbookDrag-and-drop seating chart builderAuto-seating algorithm for intelligent assignmentsDigital mood board designer & task managementMusic playlist curation & guest song requestsQR code generation for day-of check-insPlanning Hub: Private portal for couplesVenue Portal: Mobile info directory for guestsOnline RSVP: Seamless attendance & meal choice collectionMoments: Live photo feed & guestbookDrag-and-drop seating chart builderAuto-seating algorithm for intelligent assignmentsDigital mood board designer & task managementMusic playlist curation & guest song requestsQR code generation for day-of check-ins

Payments & Finance

Get paid on time, every time.

Send professional invoices with Stripe-powered online payments—credit card and ACH. Set up deposit schedules once and let the system collect automatically. See your real revenue picture in real time.

Stripe Connected
venue@riverstateestate.com · Live mode
Invoice #1042
Olivia & James · Oct 4, 2025
Deposit Due
Venue Rental
Oct 4 · Full day
$4,500.00
Bar Package
Open bar · 5 hrs
$1,200.00
Day-Of Coordinator
12-hr package
$650.00
Subtotal$6,350.00
Deposit Due Now
1st of 3 scheduled payments
$2,117.00
Payment received · $2,117.00
Receipt emailed to couple automatically.
Pay Deposit $2,117.00 →
Payments powered by Stripe · Managed by CeremonySync
Online payments via Stripe (card + ACH)Automated invoice generation with line items & taxPublic invoice portal couples pay directlyPayment schedule automation (deposit → installment → final)Budget vs. actual comparisonRevenue & profit margin reportingVendor spending analysisOnline payments via Stripe (card + ACH)Automated invoice generation with line items & taxPublic invoice portal couples pay directlyPayment schedule automation (deposit → installment → final)Budget vs. actual comparisonRevenue & profit margin reportingVendor spending analysis

Operations & Documentation

Run your venue like a well-oiled machine.

Trigger staff task checklists based on event dates so nothing falls through the cracks. Build reusable document templates, manage every venue space from a unified calendar, configure packages with add-ons, and control exactly what each team member can see and do.

10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
5 PM
6 PM
7 PM
10:41 AM
Grand Ballroom
Garden Terrace
Bridal Suite
SJ
MJ
Johnson Wedding ReceptionSARAH & MICHAEL JOHNSON12:00 PM - 5:00 PM
GW
EP
Morning - Getting ReadyGRACE WILLIAMS & ETHAN PATEL3:00 PM - 8:00 PM
GW
Early Afternoon SetupGRACE WILLIAMS2:15 PM - 4:45 PM
201
Date-triggered task checklists & automationMulti-space unified calendar with conflict detectionVendor management directory with notesPackage & pricing engine with add-onsDocument template builder & bridal packetsEmail template library for automated outreachRole-based team permissions (owner, manager, staff)Venue branding & custom field managementDate-triggered task checklists & automationMulti-space unified calendar with conflict detectionVendor management directory with notesPackage & pricing engine with add-onsDocument template builder & bridal packetsEmail template library for automated outreachRole-based team permissions (owner, manager, staff)Venue branding & custom field management

Analytics & Reporting

Know your numbers, grow your business.

See your tour-to-booking conversion rate by lead source, sales rep, and season. Track revenue vs. expenses with profit margin breakdowns. Identify which vendors cost the most, which months drive the most bookings, and where your pipeline is stalling.

Lead Sources
Jan – Jun 2025
111total leads
46%best conv. rate
The Knot
0%
0
WeddingWire
0%
0
Website
0%
0
Referral
0%
0
Social
0%
0
Business performance dashboardLead conversion & source attribution reportsRevenue vs. expense trend analysisProfit margin tracking by weddingVendor spending & performance analyticsWedding Readiness Score tracking over timeSeasonal volume trends & forecastingDate-range filtering on all reportsBusiness performance dashboardLead conversion & source attribution reportsRevenue vs. expense trend analysisProfit margin tracking by weddingVendor spending & performance analyticsWedding Readiness Score tracking over timeSeasonal volume trends & forecastingDate-range filtering on all reports

Day-Of Operations

Quiet Saturdays start with the right data.

Pulse Mode is a mobile-first interface purpose-built for event day. Your team sees a NOW / NEXT / LATER timeline with a live current-time marker, instant vendor contacts, and an issue logger with severity levels—so problems get logged, assigned, and resolved in seconds.

NOWCeremony Rehearsal10:00 – 11:30 AM
NEXTFirst Look & Portraits11:30 AM – 1:00 PM
LATERReception & Dinner2:00 – 8:00 PM
Pulse Mode mobile-optimized interfaceNOW / NEXT / LATER live timeline viewCurrent time marker on event timelineReal-time issue logging with severity levels (low → critical)Quick-access vendor contact directoryLive guest list & meal count accessIssue resolution & escalation trackingNotes & communication loggingPulse Mode mobile-optimized interfaceNOW / NEXT / LATER live timeline viewCurrent time marker on event timelineReal-time issue logging with severity levels (low → critical)Quick-access vendor contact directoryLive guest list & meal count accessIssue resolution & escalation trackingNotes & communication logging

Everything included.
Nothing extra.

50+ features across 7 categories. One plan, no add-ons.

Sales & CRM
8 features
Wedding Planning
10 features
Guest Experience
14 features
Payments & Finance
10 features
Operations & Documentation
12 features
Analytics & Reporting
10 features
Day-Of Operations
8 features
Unlimited weddingsUnlimited users

Ready to run your venue
with total clarity?

14-day free trial. All 50+ features included. Concierge setup available.